After the meeting, you can obtain a professional transcription of the information. You can record using a smartphone, iPad, or another recording device. Before you proceed, please obtain any permissions required, and all participants must be notified before the recording starts. Instead, use bolded headings, bullet points, and short sentences to keep things separated. Exercising brevity and clarity is the best way to write useful meeting minutes because, by keeping things simple, you ensure people can and will actually use your minutes. The minutes, then, are not a reference to units of time but the brief nature of the notes. The term likely originates from the Latin phrase minuta scriptura, which means small notes. You can do this to be transcribed later, or just use as a back-up for clarification of any details. A: Write effective meeting minutes by including only the need-to-know itemsthe key points, needs, and opportunities underlying all the words. Some people think the term meeting minutes simply means keeping track of the meeting’s length, but it has nothing to do with time. There is also the option of recording the meeting – see our tips on how to record meetings. Typing them directly into a computer makes the overall process quicker, but make sure if you are using a laptop that there is enough battery charge to last through the meeting or that you can plug it in. If you choose the paper and pen method, make sure you have plenty of paper and extra pens so you will not need to leave the room for more supplies. Meeting minutes are notes taken during a meeting that act as the meeting’s official account of the proceedings. Some people still prefer to do it that way, while others prefer to input them directly into a computer on a template or document. Traditionally, all meeting notes were done by hand and on paper.
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